Document Scanning Services
What Can Our Document Scanning Process Offer You?
Scanning your files streamlines workflow and increases efficiency while lowering overall costs. A professional document scanning service gives you high quality OCR’d documents using advanced equipment so that your files are accessible, easily searchable and just a click away. Converting your documents to digital files saves time, eliminates storage costs and significantly lowers your risk of data loss or damage.
100% Client Satisfaction. Guaranteed!
How Does It Work?
You pack up your documents to scan and Global Document Services staff will coordinate pickup or shipment from your office. Our Document Specialists use high-quality imaging software to scan each document and covert it to your desired digital format, usually PDF. Your new digital file will be indexed or named and organized in your preferred document management system. We provide monthly online storage options, or will transfer them to USB flash drive for your use on your home or office computer. The physical documents are then shredded in-house or returned to you for offsite storage.
A professional scanning service gives you 24/7 secure access to all your files and is a simple, smart and more affordable solution than physical storage.
Pennsylvania COSTARS Cooperative Purchasing Program
This program provides a variety of choices to obtain goods and business services at exclusive, competitive rates only for COSTARS members. With no need to hold a competitive bidding process, authorized suppliers like GDS have been throughly vetted and awarded contracts in their area of expertise.
We provide special COSTARS pricing and custom plans for projects under COSTARS-009-E23-103 – Graphic & Printing Services, Equipment and Supplies
Specialized Document Scanning Solutions
Scanning documents instead of storing them physically is a huge improvement for many industries, but is most commonly encouraged for legal and medical practices. These offices produce and receive endless amounts of paperwork that they legally must retain for years and it just makes sense to use a document scanning service for medical and legal records. Storing hundreds of boxes locked up in an empty office or offsite expensive storage unit for 7+ years is not an ideal solution. Scanning documents is a great way to eliminate storage costs or save office space and using a professional scanning service saves you time and money.
Will My Files Remain Confidential and Secure?
The strict guidelines for digital file storage often include that the documents are accessible and safe from tampering and alterations.
GDS is 100 % HIPAA compliant and takes your confidentiality and security seriously. Your files, while in our possession, will remain safe and fully secure.
Once documents are scanned and stored digitally, the need for a third-party warehouse becomes completely obsolete. Copies can be made on CDs and in hard drives that leave them with NO risk of damage or tampering at all! Digital storage is indefinite with NO storage or retrieval fees and instantaneous access 24/7. Efficient and free file access is almost impossible with traditional document storage.
Call Global Document Services to help you navigate the best and most effective solution to your document scanning and digital file storage needs! We Offer Conversion Services for Businesses and Individuals.