Have you ever seen a document with blacked out information? This is called redaction. It is the process of removing sensitive or personal information from a document so that it can be distributed. Nearly every industry can benefit from this process because sensitive information is all around us. Data ranging from social security numbers, to birthdates, to financial information should be edited on shared documents.
Let’s learn more about document redaction and why your business needs it for sensitive data.
Why Data Redaction is Important
Data redaction is necessary for numerous reasons. First, it protects sensitive information that could compromise your business, your employees, and your customers. Data breaches are on the rise, and the last thing you want is to help out identity thieves. There are also privacy laws and regulations to adhere to such as HIPAA and FACTA.
Additionally, you must protect the reputation of your business. If you accidentally published something on your website with a customer address, the customer would be angry and your reputation would be damaged. Redaction ensures this doesn’t happen.
What Information Should be Redacted?
All companies have sensitive information. Generally speaking, it falls into one of three categories: employee data, customer data, or company data. It’s easy to miss this information when scanning documents, which is why working with an expert service is helpful. Using state-of-the-art software, any questionable information is flagged.
The most common information removed from documents include:
- Social security numbers
- Driver’s license numbers
- Credit card numbers
- Medical information
- Financial documents
- Addresses and phone numbers
- Names of minors
- Defendant names
- Maiden names
Why Choose a Document Redaction Service
Information leaks are common – and they can be detrimental to your business. Rather than taking chances, it’s in your best interests to hire an expert document redaction service like Global Document Services. All sensitive information will be redacted properly for ultimate peace of mind.
For your convenience, files are stored in a redacted and non-redacted state, allowing full access. All documents can be redacted, including electronic digital files, and physical copies. Electronic files are redacted using advanced technology that flags information to be removed. Physical paper documents are photocopied. All sensitive information is blocked out and the documents are re-photocopied.
Additional benefits include to working with us are:
- HIPAA-compliant facility
- Fully-screened employees
- Video-monitored production areas
- All metadata removed from documents
- Superior technologies and software used
If your business needs document redaction services, call Global Document Services today.