Document scanning converts paper documents into electronic documents. Information is captured and digitized, then stored on a cloud, hard drive or server for future reference. Document imaging takes the place of physical storage, freeing up space, reducing paper-related expenses and ensuring compliance with HIPAA and FACTA laws.
Even though document scanning is gaining in popularity, there are still misconceptions about this practice. Today, we’ll address three of the most common myths about document management and why you have every reason to trust the process. Let’s begin!
Myth #1. Going digital is a large and costly transition.
Going digital is a process, but it’s not as big of a deal as you might think. The hardest part is in the beginning, when all of your paper documents need to be scanned and shredded. To help with this process, it’s best to work with a company like Global Document Services that will handle everything for you.
Global Document services collects papers, converts them into electronic files and has them shredded. We will even remove all of your boxes from traditional storage at no extra cost! As clients settle into their document management systems, we’re available for consulting. You can learn more about our 9-step process here.
Myth #2. Document scanning is expensive.
It’s understandable why some businesses might think that document scanning is expensive. Whenever something is new and trendy, people automatically assume it’s expensive. When it comes to digital document management, this simply is not the case. In fact, many businesses save money through improved efficiency and productivity, streamlined office space and reduced human error.
Bottom line: Stop paying for document storage and save your business money! Global Document Services has no monthly or annual fees, and you can access your documents 24/7 at not cost.
Myth #3. Digital document management comes with a learning curve.
Working with the right company will help you see that transitioning to electronic documents isn’t difficult at all. Global Document Services has user-friendly services that allow you to take charge of your documents without taking on extra work. We create customized service plans that meet our clients’ needs while ensuring money savings and compliance with ethical guidelines. No learning curve! All documents can be searched and accessed for free, 24 hours a day.
Don’t let the myths get in the way of making a good decision for your business. For your free quote on document scanning services, contact Global Document Services today.